GIZ Data Protection Declaration on E-Recruitment

Welcome to our recruitment portal. Protecting your personal data is extremely important to us, so we set out below the data protection principles to which GIZ is committed and explain the related processes and provisions.

Responsible for data processing and contact details

Deutsche Gesellschaft für Internationale Zusammenarbeit (GIZ) GmbH. GIZ can be contacted by post [Friedrich-
Ebert-Allee 32 + 36, 53113 Bonn, Germany or Dag-Hammarskjöld-Weg 1-5, 65760 Eschborn, Germany,
Recruitment and Follow-on Assignments Division, Postfach 5180, 65726 Eschborn, Germany] or by email
[hr-bangladesh@giz.de / rrhh-bolivia@giz.de / hr-india@giz.de / giz.iraq.jobs@giz.de / recruit.lebanon@giz.de / giz-pakistan-hr@giz.de / recruitment-rw@giz.de / jobzambia@giz.de / giz-suedsudan@giz.de / hr.tuerkei@giz.de / hr-yemen@giz.de] or by fax [+49 6196 79 7342]

Collecting your data

By applying for a vacancy, you are typing your personal data. That forms the basis for processing your data. Specific personal data is required to apply. This includes:

  1. Your given name and family name
  2. Your date of birth
  3. Your email address
  4. Your telephone number
  5. Personal data contained in your application documents (covering letter, CV, references, certificates, etc.)
  6. Questionnaire

The GIZ talent pool

Data stored in GIZ’s talent pool is used to stay in contact with you and, following an initial unsuccessful application, to allow you to be considered for future positions.

Your personal data will be stored in the talent pool only if you have given explicit consent following an email request from us.

Your consent to having your data stored by the talent pool remains valid for six months. Once this period has elapsed, your data will be deleted.

How we use your data

a) For the purpose of performance of a contract or in order to take steps prior to entering into a contract (Article 6 1(b) of the GDPR or Article 26 of the BDSG 2018)

We process your personal data for the purpose of establishing a contract of employment or filling vacancies within the company. GIZ will make your data available to the contractor on this basis.

b) For purposes for which you have consented to processing of your data (Article 6 1(a) of the GDPR)

Your personal data may also be processed with your consent for specific purposes (e.g. having your data entered into the GIZ talent pool). You may withdraw this consent at any time. Withdrawal of consent normally applies only to future use and processing. It does not affect any processing carried out prior to withdrawal of consent, which remains permissible under the law.

c) For the purpose of compliance with a legal obligation (Article 6 1(c) of the GDPR) or processing in the public interest (Article 6 1(e) of the GDPR)

Both GIZ and the contractor are bound by statutory requirements that may require them to share your data. This relates primarily to requirements from supervisory or other bodies.

Storage and erasure of your data

The information you provide and documents you upload as part of an online application will be stored for six months from completion of the application process. Once that period has elapsed, any documents you have uploaded will automatically be deleted and your data will be converted into an anonymised data record. This record is used solely for statistical evaluation, and individuals cannot be identified from it.

Your personal data will be stored for a longer period only if you consent to its continued storage in the GIZ talent pool or if there are statutory requirements to retain it for a longer period.

Your data protection rights

It is important to us to make our processing operations fair and transparent. Therefore, it is important to us that in addition to the right to object, data subjects can exercise the following rights if the respective legal requirements are met:

  • Right of information, Art. 15 GDPR
  • Right of information, Art. 15 GDPR
  • Right to rectification, Art. 16 GDPR
  • Right to erasure ("right to be forgotten"), Art. 17 GDPR
  • Right to restriction of processing, Art. 18 GDPR
  • Right to data portability, Art. 20 GDPR
  • Right to withdraw your consent, provided that the processing of the data was carried out on the basis of consent (Art. 6 para. 1 a) GDPR). The lawfulness of the processing based on the consent given remains unaffected until the revocation is received.

In accordance with Art. 77 GDPR, users also have the right to file a complaint with the competent data protection supervisory authority. The competent authority is the Federal Commissioner for Data Protection and Freedom of Information (BfDI).

Consent

If you have given us your consent to process your personal data, we hereby inform you that you can revoke this consent at any time.

If you have given consent on this website, please withdraw your consent via e-mail [hr-bangladesh@giz.de / rrhh-bolivia@giz.de / hr-india@giz.de / giz.iraq.jobs@giz.de / recruit.lebanon@giz.de / giz-pakistan-hr@giz.de / recruitment-rw@giz.de / jobzambia@giz.de / giz-suedsudan@giz.de / hr.tuerkei@giz.de / hr-yemen@giz.de].

In any other cases, or if you have problems withdrawing your consent on this website, you can contact datenschutzbeauftragte@giz.de.

Please note that the consent you withdraw will only have effect for the future and will not affect the lawfulness of the processing in the past. In some cases, despite your withdrawal, we may continue to process your personal data on another legal basis – such as for the performance of a contract.

Applicants – Data Protection

The protection of your personal data is particularly important to us. In the following, we would therefore like to inform you about our data protection principles, which GIZ is committed to adhering to in order to enable you to have a confidential application process.

We process personal data in accordance with the provisions of the EU General Data Protection Regulation (GDPR) and the German Federal Data Protection Act (BDSG):

  • Based on your consent (Art. 6 para. 1 a GDPR in conjunction with Art. 88 GDPR and § 26 (2) BDSG)

If you have given us your consent to process personal data for specific purposes (e.g., storing application data for a longer period), the processing of this data is lawful on the basis of your consent. Consent can be revoked at any time.

  • Based on statutory or other legal provisions (Art. 6 para. 1 lit. c GDPR and Art. 88 GDPR and § 26 BDSG) or in the public interest (Art. 6 para. 1 e GDPR)

The IT security of your data

We take protection of your personal data very seriously. A range of technical and organizational measures are in place to ensure that your data is protected against accidental or malicious manipulation, erasure and unauthorized access. These measures are updated in line with technological advances and adapted to changes in risk on an ongoing basis.