GIZ Data Protection Declaration on E-Recruitment
Welcome to our recruitment portal. Protecting your personal data is extremely important to us, so we set out below the data protection principles to which GIZ is committed and explain the related processes and provisions.
Responsible for data processing and contact details
Deutsche Gesellschaft für Internationale Zusammenarbeit (GIZ) GmbH. GIZ can be contacted by post [Friedrich-
Ebert-Allee 36 + 40, 53113 Bonn, Germany or Dag-Hammarskjöld-Weg 1-5, 65760 Eschborn, Germany,
Recruitment and Follow-on Assignments Division, Postfach 5180, 65726 Eschborn, Germany] or by email
[email@example.com / firstname.lastname@example.org] or by fax [+49 6196 79 7342]
Collecting your data
By applying for a vacancy, you are typing your personal data. That forms the basis for processing your data. Specific personal data is required to apply. This includes:
- Your given name and family name
- Your date of birth
- Your email address
- Your telephone number
- Personal data contained in your application documents (covering letter, CV, references, certificates, etc.)
The GIZ talent pool
Data stored in GIZ’s talent pool is used to stay in contact with you and, following an initial unsuccessful application, to allow you to be considered for future positions.
Your personal data will be stored in the talent pool only if you have given explicit consent following an email request from us.
Your consent to having your data stored by the talent pool remains valid for six months. Once this period has elapsed, your data will be deleted.
How we use your data
a) For the purpose of performance of a contract or in order to take steps prior to entering into a contract (Article 6 1(b) of the GDPR or Article 26 of the BDSG 2018)
We process your personal data for the purpose of establishing a contract of employment or filling vacancies within the company. GIZ will make your data available to the contractor on this basis.
b) For purposes for which you have consented to processing of your data (Article 6 1(a) of the GDPR)
Your personal data may also be processed with your consent for specific purposes (e.g. having your data entered into the GIZ talent pool). You may withdraw this consent at any time. Withdrawal of consent normally applies only to future use and processing. It does not affect any processing carried out prior to withdrawal of consent, which remains permissible under the law.
c) For the purpose of compliance with a legal obligation (Article 6 1(c) of the GDPR) or processing in the public interest (Article 6 1(e) of the GDPR)
Both GIZ and the contractor are bound by statutory requirements that may require them to share your data. This relates primarily to requirements from supervisory or other bodies.
Storage and erasure of your data
The information you provide and documents you upload as part of an online application will be stored for six months from completion of the application process. Once that period has elapsed, any documents you have uploaded will automatically be deleted and your data will be converted into an anonymised data record. This record is used solely for statistical evaluation, and individuals cannot be identified from it.
Your personal data will be stored for a longer period only if you consent to its continued storage in the GIZ talent pool or if there are statutory requirements to retain it for a longer period.
The IT security of your data
We take protection of your personal data very seriously. A range of technical and organizational measures are in place to ensure that your data is protected against accidental or malicious manipulation, erasure and unauthorized access. These measures are updated in line with technological advances and adapted to changes in risk on an ongoing basis.
You can ask GIZ to rectify, delete or restrict processing of individual personal data at any time.
You also have the right to withdraw your consent at any time and to amend or withdraw any consent already given for the future or entirely, without specifying reasons. This will result in all documents you have uploaded being deleted. Your data will then be transferred to an anonymised dataset. You may notify GIZ of your withdrawal of consent by email [email@example.com / firstname.lastname@example.org]